Apprenticeship Administrator

About the role

An exciting opportunity has arisen to offer the right individual an opportunity to join the Award-winning Apprenticeship Team of Educational and Sporting Futures.

As outstanding Ofsted Training Provider Sept 2021 with the accolade of being crowned National Training Provider of the Year - Education and Childcare - FEweek/AELP AAC 2022.

We work with schools and in the community to deliver apprenticeships across a wide range of subject areas and we are looking for a self-motivated new member of staff to join our team in Stevenage.

The main functions of this role are to provide administrative support in the following areas:

Administration and co-ordination of Learner/Employer enrolments onto apprenticeship programs.

Providing administrative support to both Functional Skills Lead and SEND Lead with regards to co-ordination of related assessments.

This position would require commitment, enthusiasm, high end organisational and communication skills and an ability to work as part of a busy administrative team and provide support to the education and training team where required.

It is a position that could be ideal for an individual with experience in the administrative apprenticeship world although it could also be for an individual who would embrace a new, exciting challenge.

We are an innovative, dynamic company and have plans for expansion over the coming years.

Our core team of tutors are from a primary and secondary teaching background and our office team revel in providing opportunities for individuals to aspire and achieve through apprenticeships.  We would welcome applications from like-minded individuals for whom making a difference to the lives of individuals through learning is important.

Position:   Apprenticeship Administrator

Job Specification:

The role will be integral to the Administrative delivery within the company of Educational and Sporting Futures. Preparing Learner /Employer enrolment information and at times being involved in enrolment meetings. Developing an understanding of the Apprenticeship administrative world to ensure a robust, effective, seamless process of administration related to enrolment and registration of Learners onto the BUD learning system.

Supporting the Senior Team with co-ordination of administrative requirements related to preparation of Learners and Tutors for assessments such as Functional skills and initial assessments.

Working with Directors to ensure an efficient administrative infrastructure is developed to allow for operational delivery of company programs.

The position will be Line Managed by Senior Compliance Manager.

Description of Duties:                                                                                                                                              The role will include the undertaking of a variety of tasks relating to the smooth administrative running of the company.

• Specific focus – completing Learner and Employer administration on digital systems in preparation for Learner enrolment onto apprenticeship programs.
• Collate and ensure all Apprenticeship information is ready for enrolments and on occasions being involved in the enrolment meetings.
• Work closely with Recruitment Lead to ensure smooth transition from recruitment to enrolment of learner.
• Checking learner information through Learning Record Service
• Support Employers / Tutors and learners with gathering of information and evidence.
• Support Functional Skills Lead with administration and co-ordination of assessments.
• Support SEND lead with administration related to psychometric testing.
• If required, Supporting Central Training events with administrative tasks.
•                                        Prepare registers.

                                       Book facilities as requested by curriculum leads.

PERSON SPECIFICATION: qualifications, experience and skill levels.

• This post holder is expected to work proactively with the core team, providing support to ensure administrative work is effective at all levels.
• An awareness of the BUD learning platform would be beneficial but NOT essential as training will be given. 
• using a range of office software, including email, spreadsheets and databases.
• Experience of developing and maintaining information systems to support effective working.

Knowledge and Skills

• Effective time and workload management
• A good telephone manner
• Knowledge and understanding of the implications of Data Protection legislation.
• Proficient in Microsoft Office, Excel and General Attributes
• Pro-active, problem-solving approach.
• Ability to demonstrate empathy with the aims and objectives of Educational and Sporting Futures
• Ability to form good working relationships with a wide range of groups and individuals.
• Self-motivated and able to work independently.
• A calm, organised approach is a key quality.

This is a Full-Time 37.5 Hours a week position 

If this sounds like a role that you would like to embrace, make your own and run with, with the support of an experienced quality team of individuals beside you, please send a CV and a letter of application to the following address:

By Friday 12th July 2024

Jill Eaton

Sporting Futures Training

Business Technology Centre

Bessemer Drive

Stevenage

Herts

SG1 2DX

OR

Email: Jilleaton1@esfapprenticeships.co.uk