About the role
Main Responsibilities for the Post
Weekly
Monitoring and data entry of bank account transactions.
Resolving email and telephone queries.
Prepare the budget for next academic year in consultation with the Headteachers and Central Team.
Monitor the Trust’s cash flow position.
Ensure good financial controls and systems are in place across the Trust and all financial operations comply with ESFA and Academy Trust Handbook requirements.
Ad hoc reporting and costings.
Lead the development of procurement across the Trust, ensuring that ‘Best Value’ principles are applied to all appropriate purchasing decisions.
Work with the Central Team (Operations) to receive quotes on existing or new contracts, ensuring procurement is in line with the Trust’s Procurement Policy. To make any recommendations for change regarding the Trust Procurement Policy, referring to auditors’ advice or the Academy Trust Handbook as needed.
To ensure that aspects of the Trust’s operations and facilities in areas of the postholder’s responsibility are monitored and evaluated to ensure statutory responsibilities and compliance are met including policy development which is compliant to legislation.
Monthly
Review and reconcile the monthly payroll and post into Access system.
Producing timely income & expenditure, cashflow reports and commentary, including relevant accruals and prepayments, for submission to the Governors and Trustees.
Bank and credit card reconciliations.
Monthly recharges between Trust schools.
Budget monitoring reports.
Monthly VAT 126 reclaims for the Trust.
Liaise with Central team in preparing termly reforecasts and
consolidation for presentation to the Finance & Resources Committee and Trust Board.
Monitor the schools’ and Trust’s cash flow position.
Maintenance, control, and monitoring of the payroll system, liaising closely with the Central Team on operations & HR/payroll as well as the external payroll provider payroll provider ensuring correct input of monthly reports, amendments, and BACS payments into the finance system.
Responsible for preparing, reviewing and analysing reconciliation of accounts in consideration of balance sheet categories in accordance with accounting standards.
Prepare and issue invoices for SEN funding that comes from other external agencies.
With the Headteachers & Central Team help to prepare termly budget forecast for all schools.
Half termly expenditure reports for budget holders.
Assist with preparation & organization of Internal Audit/Scrutiny visits.
Annually
Prepare and produce information for the Annual External Audit of the Trust.
Prepare data for the Trust DfE Budget Forecast Return.
Prepare the budget for each academic year with the Headteachers, Head of Finance, Central Team and CEO.
Maintain the Trust/schools Fixed Asset Register and calculate the depreciation on an annual basis.
This list is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may be reasonably expected within the scope of the post.
Finance Software
The Trust uses the Access Finance package to support its administration of Trust finances. It is changing its payroll provider to integrate with Access from 1st April 2024.
Internal and External Auditing Partners
The Trust employs auditors to support account preparation, inform the Trust of reporting requirements and undertake audits. The Trust’s external auditors are Hillier Hopkins LLP. The Trust also appoints an external auditor for internal scrutiny checks (currently HFL Education on a termly basis).
Safeguarding Children
This post is classed as having a high degree of contact with children or vulnerable adults and is exempt from the Rehabilitation of Offenders Act 1974. An enhanced disclosure will be sought through the Disclosure and Barring Service (DBS formerly CRB) as part of the Trust’s pre-employment checks.
Additional Information
The jobholder is required to contribute to and support the overall aims and ethos of the Trust.
Please see the attached Person Specification
Documents
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