PA to Headteacher

About the role

Contract:                    Permanent

Hours:                           Full-time 37 hours per week, Monday to Thursday 8:00 a.m. – 4:00 p.m., Friday 8:00 a.m. – 3:30 p.m. with a 30-minute unpaid lunch break (you will, on occasions, be required to work outside these core hours during term-time)

Duration:                      42 working weeks (term-time plus 3 weeks)                    

Salary:                          H7 SCP 19 - 23 (£29,777 - £32,076) FTE Gross per annum

(negotiable depending upon experience)

Closing date:             Midday 1st July 2024

Interviews:                   To be confirmed

Start Date:                   End of August, ready for September, but can be discussed with the right candidate

 

Due to an internal promotion, we are recruiting a PA to our Headteacher.

 

Purpose of this role

The fundamental duty of the post holder is to provide organisational, secretarial and miscellaneous support to the Headteacher of the Academy as their Personal Assistant. They will implement successful strategic management and administration. They also support the operational management of aspects of back office working practices. They will also satisfy the roles and responsibilities set out in this job description and any additional tasks reasonably requested by the Headteacher.

 

They also represent ethos, values and approach of the Academy to pupils, parents and staff.

 

The duties may be varied by the Headteacher to meet changing circumstances in a manner compatible with the post.

 

Leadership Support

• To support the work of the Headteacher on a day to day basis through diary management, dealing with the post, emails, and liaising with/advising staff about a wide variety of matters
• Operate an effective filing system including a ‘Brought Forward’ file, and liaising with other support staff to help ensure the smooth running of the Academy
• To liaise with parents, other outside agencies or visitors who may seek a meeting with the Headteacher
• To assist with the performance management process for teachers by prompting for deadlines, sending reminders and checking for completion
• To work closely with the Operations Manager on all HR and administrative team matters, including the support in processing of HR documentation for staff

 

Management

• To send out agendas and accompanying documentation for meetings as required by the Headteacher
• To take minutes of meetings as required by the Headteacher (for example, staff briefings, parental meetings etc.)
• To provide organisation support for the recruitment of staff in conjunction with HR, the Headteacher and Trust
• To produce and collate documents for the Governors’ meetings, and ensure all deadlines are met
• To support day to day activities, inter alia, circulating materials and schedules, booking rooms and equipment, entering data, stock taking, raising and processing documentation requiring Headteacher authorisation, liaising as necessary with other staff and students
• To contribute to the internal communications amongst staff, for example updates to policies, changes to procedures etc.

 

Records and archives

• To keep up to date records as required by the Headteacher, and archive as appropriate
• To keep the Staff handbook, calendar, and website up to date, and issue revisions as necessary

 

Communications

• To liaise with HR and Operations Manager over personnel issues and assist with employment eligibility checks, and ad hoc external communications
• To support the Operations Manager, HR, SLT and Headteacher regarding internal and external communications, for example the staff bulletin, press releases, social media, the school website and parent bulletin
• To publish, share and distribute meeting minutes of SLT, and other ad-hoc meetings as appropriate
• To proofread, and support the quality and relevance of notices, displays, and letters where appropriate

 

Miscellaneous

• Act in the course of their employment with due care for the health, safety and welfare of themselves, other employees and other persons in accordance with the school’s Health and Safety Policy
• Maintain confidentiality in all aspects of the role
• Have full regard to all aspects of the Academy’s Health and Safety policy and secure appropriate practice in those areas for which responsibility is held
• Safeguard and promote the well-being of students and staff in all aspects of the performance of this rile
• Follow Child Protection and other agreed procedures e.g., relating to the organisation of trips and visits in the ordering of goods
• Undertake such other duties as the headteacher may reasonably require

 

Please visit our website: https://www.kjar.org.uk for further information and to download an application form. Completed application forms together with a covering letter should be submitted to: Hr@diamondlearningtrust.com

 

If you would like to discuss the role or visit the Academy before applying, we would be delighted to welcome you. To make an appointment please contact Mrs Tracey Sell. t.sell@kjar.org.uk

 

The Diamond Learning Partnership Trust is committed to safeguarding and promoting the welfare of young people and we expect all staff to share this commitment. Applicants are thanked for their interest in this post.  Please note that only the candidates shortlisted for interview will be contacted.