Office Manager

About the role

Are you a meticulous organiser with a passion for education?
Do you thrive in a busy environment where every day is different and brings new challenges?
Knutsford Primary Academy is seeking an enthusiastic Office Manager to oversee the daily operations of our bustling school office. Experience of working in a busy school office would be preferred, however, for the right candidate we will consider an experienced administrator and training will be provided.

Knutsford Primary Academy is a vibrant 2 form entry primary school, located in Watford. The school's vision is to create an environment where every child can thrive, discover their unique potential, and develop a thirst for learning, knowledge and personal development. Learners are set ambitious goals and expectations on behaviour is high.

The role of the Office Manager is paramount, to the smooth functioning of the school office, to lead and manage the administrative systems ensuring the most effective use of resources to support the school Principal, staff, parents and pupils. You will line manage the administrative staff that work within the school office.

The main duties are:

• Ensure that all that come into contact with the school office have a welcoming and positive experience, such as visitors, parents, staff and pupils. The office is the first point of contact.
• Oversee distribution of office tasks to the office staff to ensure all duties are covered and carried out to a high standard. Lead and guide the office staff, overseeing their work, delegated tasks and fostering a positive team environment.
• Support the school Principal and Leadership Team with the smooth running of the school.
• Maintain accurate pupil and staff records, attendance data, and other administrative records in compliance with regulatory requirements.
• Conduct on boarding for all new staff, maintain the Single Central Record.
• Responsibility for inputting school payroll changes monthly to external provider on SAP portal.
• Manage the schools lettings and look for ways to increase revenue through additional hirings, grants and initiatives.
• Maintain and update the school website ensuring compliance and creating an inviting and informative space for current and prospective parents and staff.
• Oversee the input of purchase orders onto the Trust finance system, tying up invoices and delivery notes and submission to Central Finance Team for payment.
• Be the day to day contact for the Site Manager and the Central Premises Team.
• Be the first point of contact for staff with any pay or contract queries.

We can offer:

• A friendly and welcoming working environment.
• Term time plus 1 week in the school holidays working arrangement.
• The support and guidance of the Hub Business Partner and Central Services Team.
• A comprehensive benefits package including: local government pension scheme, competitive salary, Employee Assistance Programme, Refer a friend payment, free flu vaccination, milestone birthday day off.
• A free school lunch for all staff.
• The opportunity to work collaboratively with other Hub and Trust Office Managers, to share best practice and networking opportunities.
• Excellent training and development opportunities.

If you would like more information, an informal chat or to arrange a visit, which are warmly encouraged, please contact: Chris Kelly, chris.kelly@thegroveacademy.org.uk.

Aspire Academies Trust take safeguarding and promoting the welfare of children seriously and expects all employees to share this commitment.

This post is classed as having a high degree of contact with children or vulnerable adults and is exempt from the Rehabilitation of Offenders Act 1974. An enhanced disclosure will be sought through the DBS as part of Aspire Academies Trust pre-employment checks. Please note that additional information referring to the disclosure and barring service is in the guidance note to the application form. If you are invited to interview you will receive more information.