Office Manager, Hammond Academy

About the role

Are you a meticulous organiser with a passion for education? Do you thrive in a busy environment where every day is different and brings new challenges?  Hammond Academy is seeking an enthusiastic Office Manger to oversee the daily operations of our bustling school office.

The purpose of the role is to manage the smooth functioning of the school office, to lead and manage the administrative systems ensuring the most effective use of resources to support the school Principal, staff, parents and pupils. You will line manage the administrative staff that work within the school office. You will report to the Hub Business Partner.

Hammond Academy, part of Aspire Academies Trust, is a forward thinking two-form entry primary school. Situated within large grounds, the school offers modern spaces for children to learn and thrive. Social and emotional well-being are at the heart of everything we do at Hammond Academy. Staff work extremely hard to nurture our children and help them grow into happy, confident and respectful young people who believe in themselves and strive to achieve their best.

The main duties are:

• Ensure that all that come into contact with the school office have a welcoming and positive experience, such as visitors, parents, staff and pupils. The office is the first point of contact.
• Oversee distribution of office tasks to the office staff to ensure all duties are covered and carried out to a high standard. Lead and guide the office staff, overseeing their work, delegated tasks and fostering a positive team environment.
• Support the school Principal and Leadership Team with the smooth running of the school.
• Maintain accurate pupil and staff records, attendance data, and other administrative records in compliance with regulatory requirements.
• Conduct on boarding for all new staff, maintain the Single Central Record.
• Responsibility for inputting school payroll changes monthly to external provider on SAP portal.
• Manage the schools lettings and look for ways to increase revenue through additional hirings, grants and initiatives.
• Maintain and update the school website ensuring compliance and creating an inviting and informative space for current and prospective parents and staff.
• Oversee the input of purchase orders onto the Trust finance system, tying up invoices and delivery notes and submission to Central Finance Team for payment.
• Be the day to day contact for the Site Manager and the Central Premises Team.
• Be the first point of contact for staff with any pay or contract queries.

We can offer:

• A friendly and welcoming working environment.
• Term time plus 1 week in the school holidays working arrangement.
• The support and guidance of the Hub Business Partner and Central Services Team.
• A comprehensive benefits package including:  local government pension scheme, competitive salary, Employee Assistance Programme, Refer a friend payment, free flu vaccination, milestone birthday day off.
• A free school lunch for all staff.
• The opportunity to work collaboratively with other Hub and Trust Office Managers, to share best practice and networking opportunities.
• Excellent training and development opportunities.

If you would like more information, an informal chat or to arrange a visit, which are warmly encouraged, please contact:  Lynn Taylor; ltaylor@aspireacademies.org.uk  or call 07398 140241.

Aspire Academies Trust is committed to protecting and safeguarding children and young people and our recruitment checks will always assess the suitability of the candidate to work with children. The successful candidate will be subject to an enhanced DBS check. 

Aspire Academies Trust is an equal opportunities employer and welcomes applications from all sectors of the community.