Finance Assistant

Job Purpose:

• To provide accurate and efficient financial and administrative support to the Finance Manager to ensure robust financial management and control.

• To contribute to the overall ethos, work and aims of the Academy.

Main Responsibilities:

Finance

• Raise sales invoices and manage credit control.

• Administration of Academy income.

• Raise and process purchase orders, match purchase invoices and pay purchase invoices by BACS.

• Process other income and expenditure in line with the Academy’s Financial Procedures.

• Assist with raising and submitting VAT returns.

• Monthly reconciliation of bank and credit card transactions.

• Inputting journals as required on the accounting system.

• Receiving and checking timesheets of agency staff, inputting on the system and reconciling back to invoices.

• Maintain and update the service and supplier contracts register.

• Update and maintain the fixed assets register.

• Coordinate facility hire activities, draft and issue hire agreements.

• Ensure the Academy is retaining all the necessary documentation and evidence for internal and external auditors.

• Assist the School Business Manager and the Finance Manager with all aspects of the development and effective operation of the finance function within the School, including the operating and monitoring of school budgets.

• To complete the required Safeguarding and Mental Health training.

• Any other activity needed by the Designated Safeguarding Lead or Child Protection Officer.

• To ensure a safe working environment is maintained at all times.

• To be aware of and comply with policies and procedures, relating to child protection, safeguarding, pastoral issues, health and safety, security, confidentiality and data protection – reporting all concerns to the appropriate person.

• It should be noted that the above list of principal duties and responsibilities is not necessarily a complete statement. Alterations and further duties may be necessary and will be subject to consultation. The post hold is expected to accept any reasonable changes to his / her job description.

The duties and responsibilities listed above describe the post as it is at present. This role will be reviewed annually as part of the performance appraisal process and the post holder is expected to accept any reasonable alterations that may from time to time be necessary.

Westfield Academy is committed to safeguarding and promoting the welfare of Children and Young people. To meet this responsibility, we follow a rigorous selection process. All successful candidates will be subject to an enhanced Disclosure and Barring Service check.

Person Specification